Privacy Policy
This Privacy Policy was last reviewed and updated in May 2018 to take into account new data protection laws coming into force across the European Union, particularly the General Data Protection Regulation (also known as the GDPR). We are committed to protecting your privacy and we comply with the GDPR and the UK data protection rules (together with associated guidance) (“Data Protection Laws”).
This privacy policy tells you how Staff Style Ltd collects information from you, how we protect it and how we use it, and covers all personal information which you provide when you use our website and all services associated with thereafter.
This privacy policy also covers any other personal information which you may provide when dealing with Staff Style Ltd (whether or not you are registered), including data when you make a purchase, registering for our mailing list, or use any other Staff Style Ltd service. We refer to this type of information as transactional data.
This privacy policy explains how Staff Style Ltd collects, records and uses information about you and the choices you can make about how the information is collected and used. Please read the following to learn more about our data collection policies and practices.
What type of information we collect about you?
We will collect personally identifiable information from you in a variety of ways including when you register on our sites or use any other Staff Style Ltd services, send us order requests, subscribe to our mailing list, participate in market research, navigate around our website and respond to communications from us.
What we do with personally identifiable information?
This information may be used for marketing (where you have agreed to this) and for market research purposes, including internal demographic studies, to provide, optimise and personalise our services, and to send you newsletters and information (where you have agreed to this) about related products and services. Information sent is used in the main to process goods and services.
We may use information about you to create a picture of your interests. This will allow us to understand our customers better, so we can make our services and marketing more relevant. Information that we use in this way may include: (i) information about your use of the site; (ii) household classification data, (iii) your responses to communications from us; (iv) your interaction with other parts of Staff Style Ltd; (v) information you provide when you register on a site; (vi) customer surveys. We may use a variety of technical methods such as cookies to collate this information. Please see our seperate cookie policy for detailed information.
Use of information for marketing
In line with any permissions you give us, we may send you direct marketing about our own goods and services. We will not disclose your information to other organisations that may send direct marketing to you.
How do we protect your data?
We use industry standard efforts to safeguard the confidentiality of your data. All the data collected by us is stored on a secure server. We use Dropbox for file storage, Xero for our financial recording and Mailchimp for any email newsletter campaigns. However, please keep in mind that the internet and the World Wide Web are not secure mediums.
How long do we keep your data?
We will keep financial data for as long as legally required by HMRC regulations. In some circumstances your data will be deleted in much shorter timesframes, for example:
- Order forms/sizing spreadsheets will be kept for a period of 6 months
- Cookies are refreshed in accordance to our cookie policy
Who else has access to the information?
We will only pass on your information to third parties in the following situations:
If we employ another organisation to perform tasks on our behalf – such as delivering goods to you. In this case, the organisations may only use your information to fulfil this specific task. We use UK Mail as our preferred courier.
If we have reason to believe that disclosing this information is necessary for legal proceedings. We may also disclose information when we believe in good faith that applicable law or regulation requires it or to protect the safety or security of users of our site; and
Our registration policy – how to remove or amend your information
You can ask us to remove your personal information from any or all of our mailing lists at any time by clicking on the unsubscribe link which we provide you on all email marketing campaigns we distribute, or by sending an email to lisa@staffstyle.co.uk
We will remove your name from the related mailing list within 2 working days of your request.
Links to other sites
You should be aware that when you are on our site you could be directed to other sites where the personal information collected is outside of our control. The privacy policy of the new site will govern the information obtained from you on that site.
For further information regarding your own personal data you can contact the Information Commissioner via their website at https://ico.org.uk/
